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How To Respond To Phone Interview Request Photo by Snapwire on Pexels.com. The best way to respond to an interview request is to thank the employer, confirm your interest in having an interview, and provide your availability. Dear Mr. Gustaf, It was great speaking with you today about interviewing for the Mechanical Technician role, and I really appreciate the opportunity. How to Start and Answer a Phone Interview. Please help us continue to provide you with our trusted how-to guides and videos for free by whitelisting wikiHow on your ad blocker. A phone interview may not be the main interview in your hiring process, but it’s such an important first step that it should be treated every bit as seriously as any other kind of interview. For example, you're probably going to be asked to identify your strengths and weaknesses. If your home is a noisy place with kids or roommates coming in and out, find somewhere else with relative privacy. Say, For example: "Hi, Daisy! Practicing phone conversations can help you adjust so the conversation runs more smoothly. Also have a copy of the job posting and a copy of your cover letter if you sent one.Â, Consider creating a draft email or a new Word or Google file with all of the relevant information. Pauses are OK, just as in any interview. 03 Double-check every email for spelling and grammar, and be sure the email recipient is correct. If you’re interested in the position, provide your availability along with your phone number. Make this something you work on during your practice phone interviews, if you have trouble enunciating or tend to mumble. Here’s how to respond to an interview request. To answer a phone interview call, start by greeting the interviewer professionally to make a good first impression. If this was not mentioned, make sure you ask when you respond in your email with availability. If you sit up straight, your voice will project authority and confidence, which your interviewer will be able to hear. Provide your full name and email address, including phone number. Make sure to use an upbeat tone of voice (try smiling as you speak).Â, Follow the interviewer's lead. Let half a business day go by and then send a brief note (no longer than one screen shot). Now, I will give you several templates to use in formulating your own response to a request for interview. Phone interviews are often used to screen candidates to narrow the pool of applicants who will be invited for in-person interviews. The response email should be short and concise. I appreciate all, "Thanks a lot. Better to be on the same day or the next business day the invitation was sent. You don't need to memorize answers, but having a sense of what you're going to say will help reduce your nerves and make your responses sound more natural. I have one coming up next week, and kind of nervous about it. The response to an interview request should always be done on the same or next day. For example: "Hello, this is Jay Gatsby." Put your cellphone on "Do not disturb" so you won't hear beeps or buzzes from apps, text messages, and so on.Â. If you'll be using your cellphone, make sure it's fully charged, and you are in a spot with good reception for the call. The sooner the better, so check your email and voicemail frequently! How to Respond to an Interview Request Watch on Forbes: The specific words you choose to answer the question aren't important. 02 Always thank the sender for the interview invitation. During a phone interview, you might be asked to perform a simple test or respond to a scenario of some sort. That way, the interviewer will know they've reached the right person. I had a phone interview for an entry level position at a small tech startup, but the interviewer is about forty minutes late with no signs of appearing. With a training background with Coaching for Life and Mindfulness-Based Stress Reduction (MBSR) at InsightLA, Lucy has worked with professionals of all levels to improve the quality of their careers, personal/professional relationships, self marketing, and life balance. Even if they're calling your personal number, answer the phone as though you were answering the phone at an office. Place of interview: Most interviewers will state in the initial contact email where the interview will take place and whether it will be a phone call, video conference, or an in-company interview. This customizable template for phone interview invitation email will help you to send timely responses to candidates and improve the candidate experience. Here are the two most important things to do after every interview: First, always end your interview by asking when you can expect to hear about the next steps. wikiHow marks an article as reader-approved once it receives enough positive feedback. It may be easier if you wear a headset or put the call on speaker so you don't have to hold the phone up to your face. “We ask basic questions about the candidate’s skillset to make sure that we’re on the same page about experience and requirements,” said Harmon. This not only allows you to make sure that the interviewer is done speaking, but also gives you a chance to collect your thoughts before you speak. Your answers to these questions should be organized and concise, and should relate to a work-related trait, not a personal one. 73. With a training background with Coaching for Life and Mindfulness-Based Stress Reduction (MBSR) at InsightLA, Lucy has worked with professionals of all levels to improve the quality of their careers, personal/professional relationships, self marketing, and life balance. If you do happen to miss part of a question, or if you don't understand what the interviewer is asking, get clarification before you launch into your answer. Phone Interview Tips That Will Help You Get Hired, Common Phone Interview Questions and Best Answers, 7 Interview Tips That Will Help You Get Hired, 50 Mistakes You Don't Want to Make in a Job Interview, Types of Job Interview Questions You May Be Asked, Tips for a Successful First Job Interview, Best Answers for the Most Common Job Interview Questions, 30 Questions to Ask the Hiring Manager in a Job Interview, How to Prepare for Common Receptionist Interview Questions, Winning Interview Tips and Strategies to Get the Job, Tips for Making the Most Out of a Casual Interview, match your qualifications to the job description, dates when you held each of your previous jobs, something goes wrong and you miss the call, get the call back on track or reschedule if need be. wikiHow is where trusted research and expert knowledge come together. Prepare your greeting and practice it … By signing up you are agreeing to receive emails according to our privacy policy. Here are the main reasons why your response to an interview request is important: Responding to a request in writing gives you documentation of your interview. Prepare Your Greeting. Your response should match the communications medium that the employer used or requested. That way, you'll eliminate the possibility of poor reception or dropped calls. Be honest. There are 18 references cited in this article, which can be found at the bottom of the page. Fact check. Jot down what types of question you were asked, how you responded, and any follow-up questions you may have if you have an opportunity for an in-person interview or a second-round phone interview—or even a job offer. Good luck!Â, The Balance Careers uses cookies to provide you with a great user experience. If the interview request is to attend a second interview, the process is the same. In that case, if HR is understanding, they will set up a call with the hiring manager. Be prepared to take notes. Have a pen and paper handy for note taking. Other invitations may give you a choice of dates and time that you can select from. Answer the phone yourself. First, be sure to let family members and/or roommates know you are expecting a call. Be sure to express in the letter your appreciation for the interview and for their consideration. When you answer the phone, respond with your name. That way, you'll have all the details—notes on the company, key points you want to emphasize during the interview, your cover letter, the job posting, and so on—in one spot.Â. Thank you for taking the time to talk with me today. If your phone interview takes place over the lunch hour, thank the interviewer by the end of the day. Phone interview tips and job interview questions and answers samples. Employers use telephone interviews as a way of identifying and recruiting candidates for employment. Well, the first thing you have to do is to respond professionally and promptly. If they gave you a definite time frame for when you could expect to hear back from them, mention it specifically. Review your resume as well. How to Start and Answer a Phone Interview Answer the phone in a positive and upbeat voice. Don't get interrupted. Turn off call waiting so your call isn't interrupted. Make sure to use an upbeat tone of voice (try smiling as you speak). Along with practicing the phone interview questions above, you should also have a plan for how to impress the employer after the interview. Have a copy of your resume nearby, so that you can refer to it during the interview. Acknowledge that the interview has already started as the potential employer is already considering your response when hiring. If you are not interested, respond politely with a short explanatory message. Preparation doesn’t have to be exhaustive at this stage but planning ahead is key: For remote positions, a phone interview may be the only option. When an employer extends an interview invitation, your diligence has paid off. This article has been viewed 136,081 times. After receiving the interview request, email your response on the same day or next business day. Making sure you’re prepared and understanding what your gameplan is will help you be more relaxed and ready to answer any question that comes your way. Or ask to attend the interview in the office (on-site interview). If there was something they said to you that really stood out, you might mention that. For example, in a clear voice, say “Hello, this is Jay Gatsby.” When the interviewer returns your greeting, jot down their name so you won’t forget it, and let them know that you’ve been looking forward to hearing from them. AFTER THE PHONE INTERVIEW Send a thank-you note. Take the time to match your qualifications to the job description so that you can speak to why you're a strong candidate for the position. Before the call, confirm all the details, including the date, time, and who you will be talking to. Give a brief overview of a few of your most recent jobs and key skills you did in them, what you enjoyed working in, and how you would like to use these skills for the position you applied for. Show gratitude and general interest in the invitation email and interview offer. To respond to an interview request, follow the steps below: Start your email by thanking the hiring manager for their consideration. This article was co-authored by Lucy Yeh. First paragraph (thank you for the interview) Second paragraph (what you have to offer the employer) Third paragraph (offer to answer any questions) Closing paragraph (looking forward to hearing from you) Signature (include your wider contact information (phone, Skype ID etc.) Practice phone interviews, if HR is understanding, they will set a. Accept our whether you 're probably going to be on top of your email and interview offer also may the! 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